View Full Version : What's best group scheduling software? Outlook or otherwise?
04-21-2008, 01:07 PM
At work we're constantly trying to find out where other employees are, when they're on vacation, away from the office, have meetings, etc. I could convince the other people here--only 5 or 6 folks in fact--to use Outlook if our calendars can be shared. I think there's a way to make a common calendar, right? Or is there a better way using some other scheduling software that can be networked? We have a peer-to-peer network and store common files on a "server" which isn't a file or mail server, but we can all access it. I'm probably the most computer-savvy person here and the others are a bit reluctant to learn new things. But I think everybody here is at least somewhat familiar with Outlook.
04-21-2008, 01:15 PM
My wife says that what you want to do is done in her office using Outlook, but she knows nothing about how it was set up by the technicians. :(
Outlook works well (I know of at least one company that uses it.) that may be one thing that the dreaded healp function may be able to help with. I've also heard of attempts of using google calander, or other such utilities.
04-21-2008, 08:29 PM
Consider Sunbird (http://www.mozilla.org/projects/calendar/) (or Lighting if you want Thunderbird as the integral mail client). You should, I think, be able to configure it so that it can be accessed in a shared folder - best customised outside the documents and settings area.
05-14-2008, 04:26 PM
All good replies which I appreciate. I'm still thinking about this need and I realized that each employee would also need access to the calendar remotely. We currently don't have remote access set up for our server. But we all use a common Yahoo e-mail account. Perhaps using the Yahoo online calendar is the best option. Just wondering.
05-15-2008, 12:17 AM
In Exchange people can share out their calendars so that others can view them, but since you're using yahoo you obviously don't have exchange. There are some IT outsource companies that will host your email on an exchange server.
I was looking into the problem of shared Outlook calendars without Exchange. What I found was a few different options that got around this by setting up Outlook on a "server" and everyone maps to that through a client addition to Outlook.
I did some testing with it on a virtual PC and it seemed to work decent enough, but I never got approval to get installed. Here is the link if you are interested:
Another thing you can do is just invite attendees when creating an appointment others should know about. It is a bit of a pain, but works for the most part when only a few users are involved. It basically will copy every item in each individual calendar.
In Outlook, you can create groups from your contact list (or so I understand, I have yet to play around with outlook to a great extent.) and schedule a meting or event, and email it to everyone in a particular group as well.
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