How To Add Cells In Excel

Struggling to come to terms with how to add cells in Excel? Don’t panic! Learn how to perform this function in Microsoft Excel with this easy-to-follow guide.

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Excel is a powerful tool for data analysis and manipulation, and has become indispensable for businesses and individuals alike. The spreadsheet application means that you can create tables and charts, and even perform calculations, at a moment’s notice.

However, adding new rows or columns can sometimes be a tedious process. And if you want to add a row or column, you’ll have to manually enter each cell value. This can be time consuming and could lead to several human errors. Luckily, there are ways to automate these processes to save you energy and time!

In this article, we will take you through some of the best ways to add cells in Microsoft Excel.

What Is A Cell?

Every Excel worksheet consists of thousands of cells. These look like small rectangles and mark the intersection between a column and a row, which starts with cell A1.

There are many things that you can do with the range of cells in Excel. This includes changing the number or font format, making alterations to the background, and conditional formatting.

However, they can only store one piece of data at a time including a formula, date value, numeric value, or text value.


Basic Formula

The easiest way of adding cells in Microsoft Excel involves writing a basic formula. This method is most suitable if you are only adding a few cells and don’t mind manually typing them out. To do this successfully, you just need to follow two simple steps:



Start The Process With An Equals Sign

Start the process with an equals sign (=). Immediately following on, you then need to input your cells which should all be separated by a plus sign (+). For example, this would read as =A2+A3+A4.

Start the process with an equals sign



Click Enter In Order To Get Your Results.

If any cells remain empty or contain text instead of numbers, Excel will ignore these values when it begins to calculate the results.

You can also type out various parts of the formula using a lowercase letter. Excel will convert these into an uppercase letter after you hit Enter using an automatic system.



If you’re looking to add longer strings of cells on your spreadsheet, it will be far more convenient to utilize the SUM function rather than doing it all manually.



Start With An Equals Sign

You will need to start with an equals sign because this is how formulas are started on Excel. Then you must type in =SUM( to begin the function.



Type In The Various Cells

Type in the various cells that you would like to add to your spreadsheet and then separate them using commas.

Method 2 - Sum

Method 2 Sum

And you’re done!


Unbroken Cells

If you’re adding multiple unbroken cells, you have the option to use a colon to separate the values within your SUM( equation.



Enter The First And Last Cells

This is a handy tool if you have a longer list of numbers because you will only need to enter the first and last cells. This is what it would look like if you chose to use a small handful of cells: =SUM(A2:A4).

Method 3: Unbroken Cells


Click And Drag

Another way you can add cells in Excel is by clicking and dragging. After you’ve written =SUM( into your spreadsheet you can then select the first cell you want to add, and drag it over to the last cell.

Excel will do the rest of the work for you, and will also separate each of the numbers with a colon.


Quick Formula

You could even add up all the cells in a column by noting the cells as A:A in your formula. In the formula bar, it will display as =SUM(A:A). All you’ll need to do then is press Enter on your keyboard to see your overall results!

Quick Formula


In summary, the process of adding several cells together in Excel isn’t too difficult. The method you end up choosing depends entirely on the amount of cell data that you want to add. It might be a little tricky at first but like most things, practice makes perfect!

Andrew is one of three co-founders of BGFG, the parent company of PC Guide. A keen gamer and PC enthusiast, Andrew dabbles in a bit of writing sometimes - when he gets the chance to!