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Best Project Management Software in 2023

The ultimate guide to finding the best project management software in 2023

Reviewed By: Kevin Pocock

Last Updated on May 18, 2023

Our experts bring you the best project management software in 2023. If you’re looking to digitalise your business or improve your team’s workflow, you may have already considered opting for a dedicated management tool.

Utilising an online platform to host your project tasks and deadlines will not only help you organise your team. It also improves your ability to share information, work with greater agility as well as communicate more efficiently.

Whether you’re a small startup team or a large organisation we present to you our top four options to suit any business and budget. Be sure to keep reading until the end to discover our verdict.

Products at a Glance

How we picked the best project management software

We chose the four best project management software out right now using a combination of features, which should cover every team’s needs. We have especially chosen options that would work perfectly for small teams, developers and those looking for a free option.

The best project management software for your team depends on your needs and budget, so definitely consider more than one. We also recommend you take advantage of the free trials these services offer to ensure they suit you.

Our Recommended

Product Reviews

1
PROS
  • Unlimited free viewers, unlimited docs and more
  • Mobile app
  • Automate tasks using rules
  • Free up to 2 users
CONS
  • Limited file storage

Monday.com is a well-known project management software that is trusted by numerous organisations. They offer a range of plans that meet the needs of any small or large team. With Monday you will gain access to great features such as the ability to create Gantt charts and Kanban boards among others. They also have other useful features which allow you to visualise your project progress such as the timeline and calendar view.

The most basic plan costs $8 per user per month which is billed on an annual basis. With this plan, you’ll get 5GB of storage, no guest access but unlimited free viewers.

If you are looking for additional premium features the Pro subscription plan rises to $16 a month. The Pro plan comes with 100 GB of storage and unlimited guests. Those who are unsure can try out Monday using the free version too.

2
PROS
  • Integrates with Gmail, Slack, Teams and other apps
  • 30-day free trial
  • Mobile app
  • Free plan for small teams
CONS
  • Expensive paid plans

Asana is another great project management software that helps you manage your workflow and project progress. It is the perfect pick for small teams as they offer a free plan for up to 15 members. With this platform, you will be able to break down your project into sections and sub-lists as well as visualise progress using their dashboard.

The program excels in automating tasks, offering a range of impressive features. By utilizing Asana’s rules, you can easily automate various tasks, allowing you to save valuable time and minimize errors. This feature not only streamlines your busy schedule but also enhances accuracy and minimizes mistakes.

Asana also integrates perfectly with other workspace applications such as Slack, Gmail, Microsoft Teams and more.

Their free basic plan gives you access for up to 15 users, unlimited projects, tasks and storage as well as access to the board and calendar view. If you want to upgrade, you can for $10.99 per user per month which includes additional features such as project timelines and greater customizability.

3
PROS
  • Free plan offers unlimited users and projects
  • Integrates with WordPress, Salesforce, Gmail and other apps
  • Mobile app available
CONS
  • Paid plans offer better features

Our top pick for the best free project management software goes to Wrike. Despite having paid plans their free option is great due to the unlimited tasks and users you can have on the platform.

Wrike’s user interface is very similar to a spreadsheet. So if you live and breathe Excel this could be the dream tool for you. On the platform, you can manage your projects using their create a task, assign a task and schedule a task feature. For better organisation, you can also assign priority and create folders to store your tasks in. Wrike also integrates well with other tools such as Gmail and Outlook

The free plan includes unlimited users and projects. Upgrading may well be worth it. For $9.80 per user per month you will gain access to the Team plan which includes Gantt charts, automation and up to 25 users.

4
PROS
  • Free for up to 10 users
  • Highly customisable
  • Mobile app
  • Great for developers
CONS
  • Limited storage options

Jira is a classic project management software which is popular with developers. The platform is designed for Scrum and Agile workflows. It aims to help teams work with more agility helping them manage, develop and track progress easily.

The program centres around a Scrum board where you can add, assign and complete tasks in sprints.

Jira integrates well with other Atlassian applications meaning you seamlessly jump between their suite of apps easily. But, that’s not all. It also integrates with other developer tools such as GitHub, Jenkins and GitLab to name a few.

You can access a free version of Jira that includes up to 10 users and unlimited projects. Their standard plan has a 35,000-user limit and costs $7.50 per user per month. This upgrade gives you 250GB of storage, user permissions and more.

Features and considerations

There are a few key features and considerations you should take into account when picking a project management software for your team.

Team Size

Depending on the size of your team or organisation you’ll have different needs and priorities. Smaller teams may be fine with limited storage capacity. Whereas larger teams and organisations may be more enticed by unlimited options and wider app integrations.

Scalability

Projects change over time. As it evolves you may notice that the number of files and documents you have accumulated has increased, and perhaps the number of teammates. To be able to cope with your project progress you will also need a project management software that can adapt to your varying requirements. So, look for a subscription plan that allows you to upgrade your storage and number of users.

Usability

Let’s be honest, you need a project management software that is easy to use. If your team struggles to use the platform to its fullest, you could run into more problems – now that’s not ideal. Most project management softwares have dedicated customer support, so definitely keep an eye out for those if usability is a concern for you.

Price

Lastly, one of the major considerations is price. Most project management solutions are great value for money considering the impact the tool will have on your team. If you have concerns about the software meeting your needs we highly recommend taking advantage of the free trials they have to offer. Bear in mind that most of the best features come with paid plans so consider this when deciding your budget.

How do I choose a project management software?

There are several factors you should consider when deciding what project management software to use for your team. You should consider your team’s size as different programs work best with larger or smaller organisations. Next, you should consider its ease of use. If the platform is too difficult for your teammates to understand how to use, it may cause more problems than it solves. Lastly, you should also consider the program’s scalability. As your project evolves and more data and files are created, you are going to a want to be able to scale your platform to meet your ever-changing needs.

Our Verdict

Our top pick is Monday.com. This platform is a fan favorite for many reasons. It offers you the ability to track and gain detailed insights into your projects and tasks thanks to its handy dashboards. Monday also features a user-friendly, lightweight interface that is easily customizable to meet your needs. You can even test out the platform for free using their free version for up to 2 members.

For those looking for more budget-friendly options, we highly recommend checking out Asana, Wrike and Jira. All of these platforms offer a substantial free plan that has enough features to suit a small team.