How To Connect Printer To Wi-Fi

Want to connect your wireless printer correctly but don’t know where to start? We have the answers for you.

How To Connect Printer To Wi-Fi

You can trust PC GuideOur team of experts use a combination of independent consumer research, in-depth testing where appropriate – which will be flagged as such, and market analysis when recommending products, software and services. Find out how we test here.

Last Updated on

Most printers nowadays come equipped with built-in Wi-Fi capabilities. If you want to share files or print from other computers, you’ll need to connect your printer to your router.

This is often both a blessing and a curse. Some printers connect to Wi-Fi without any hassle, while others make the process much more difficult than it should be.

Today we are going to be looking at some troubleshooting issues to think about when connecting your printer to your Wi-Fi.

Setting Up A Wireless Printer

There is no simple way to tell you how to set up a wireless printer, because they are all different. Depending on the make and model of your printer, there might be an obscure way to set your wireless printer up.

However, we will be looking at the general way to set up a wireless printer today. Bear in mind that your printer might word things differently, but the premise should remain roughly the same.

The best thing to do would be to look to the user manual for your printer that came in its box. Here will show you the instructions of how to set it up. However, if you don’t have this anymore, keep reading for our method.


Connecting A Wireless Printer To Windows 10

Make sure that your PC is up-to-date with the most recent Windows 10 update. To check for updates, follow these instructions:



Updating Your Printer

Start > Settings > Update & Security > Windows Update, and then select Check for updates.

If there is no update then you can get straight into setting up your printer. If your computer does find an update, however, make sure to install it before moving onto the next step.

Undownloaded updates are a common issue when it comes to connecting wireless printers to PCs.



Connecting Your Printer

Now that your computer is all up to date with the newest updates, let’s begin the process of connecting your printer.

Head to your start menu on your laptop and navigate to Settings. Now head to Devices, and then find Printers and Scanners.

You should see a button here saying Add Printer – click this. There will be a pop-up list of available printers and scanners in the nearby area. Choose the name of your printer to add.

The good thing about adding printers is that they don’t typically have a good range, so you won’t have to scroll for long to find your printer!



Adding Your Device

Select your printer and click Add Device. If you don’t find your printer, however, click the button labeled the Printer Wasn’t Listed and follow the prompts that you get from here on out.

Otherwise, if you clicked Add Device, your printer should begin working with your computer so that you can successfully connect them together.


What If Your Printer Isn’t Connecting?

There are a few things that you can do to help amend your wireless printer’s connection.



Ensure That The Printer Is Connected Properly

First off, you need to ensure that the printer is connected properly. Do this by ensuring that you are following the instructions correctly as they pop up on your computer.



Try Turning It On And Off

Remember that your laptop should be updated completely. Try turning your computer on and off and reconnecting the printer to see if that works.



Connect Your Printer With A Wire

If all else fails, you can connect your printer to your computer with a wire.

This doesn’t allow you to enjoy the perks of a wireless connection, but it will ensure that your laptop and printer are properly connected and therefore will work together.



Contact The Manufacturer

If you are still having issues with your printer, contact the manufacturing brand. They will be able to assist you further with specialist knowledge on the make and model of your printer. You should be able to find the number on the user manual for your printer or online.


Printers are a big investment, and therefore you want to make sure that you are using them correctly and have them set up, so they work well with your computer. To accomplish this, make sure that you are connecting it by following the instructions to a T.

If you’re still having issues, contact the brand of printer to get specialist advice on how to use your printer to the best of its ability.

So what are you waiting for? Get started now and enjoy your new printer.

Andrew is one of three co-founders of BGFG, the parent company of PC Guide. A keen gamer and PC enthusiast, Andrew dabbles in a bit of writing sometimes - when he gets the chance to!