How To Make A Gantt Chart In Excel

A Gantt chart helps you display project schedules clearly

How To Make A Gantt Chart In Excel

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Microsoft Excel can be used to make Gantt charts, perfect for displaying project schedules. In our helpful guide below, we’ll take you through how to make a Gannt chart of your own in Excel.


How To Make A Gantt Chart In Excel

Below are the steps on how to make a Gantt Chart in excel.



Use Excel To List Your Project’s Schedule

First, you will need to break your project down into phases of work, with individual stages that need to be reached at certain times.

Once you’ve done that, you’ll want to put those phases into an Excel table.

To do this, create the column headings you’ll need. These include starting date, finishing date, a phase description, and how many days for completion (the “Duration”).

Put each of these headings into Excel columns next to each other, then fill out the phases underneath each.

Use Excel to list your project’s schedule - Gantt chart in Excel



Turning Your Data Into A Bar Chart

Once you’ve filled out your table of phases, click on a blank cell. “Cells” are the empty squares which you type in that make up an Excel document. Once you’ve clicked on one, go to the top of the screen and click the “Insert” heading.

From the options that appear beneath it, find the “bar Chart” just to the right of the middle. Then, from its drop-down menu, click “Stacked Bar” from the “2-D Bar” section. A blank chart space will appear.



Adding Your Starting Dates To The Gnatt Chart

Click your right cursor on the blank chart, then hit “Select Data…”. On the new window, select “Add” from the left box.

A window for “Edit Series” will open. Click the box under “Series name”, followed by the “Start Date” column heading of your table.

Then click the box beneath “Series values”, before clicking on the first starting date from your column and dragging the cursor to the final starting date. Click “OK”.

The Gantt will now have all “Start Dates” added, so you need to now add the other columns.



Adding Durations

Now you’re doing the same again for the “Duration” column. In the previous “Select Data…” window, click “Add” again.

When the window for “Edit Series” opens, click on the “Series name” box and then select the “Duration” column heading from your table. It will bind that to the “Series name” section.

Then click the “Series values” box, before clicking the beginning “Duration” value and dragging your mouse to the final “Duration” value. Hit “OK”.




Adding Descriptions

The Gantt chart will be developing. Click your right cursor on a blue bar, hitting “Select Date” again. Now you’ll want to click “Edit”, which is in the right-hand “Horizontal (Category)…” box of the new window.

Ignore the “Description” heading this time, instead clicking its first entry and dragging down to its last. Hit “OK”.




Formatting The Gantt Chart

Click your right cursor on a blue bar, then click the bottom option for formatting data.

Next, click the paint bucket icon, then tick the option for “No Fill”. Then hit “Border” and select “No Line”. Visually, your chart will now look more like a Gantt chart.

If you want, you can also reverse your chart headings. First, click on their axis to reveal the “Format Axis” options. Select the “Bar Chart” icon, then tick “Categories in reverse order”.

Final Thoughts

Gantt charts are very helpful for displaying your project schedules. Follow our guide carefully to make a Gantt chart in Microsoft Excel.

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Kevin has been a technophile since he first owned a Commodore 64. Then an Amiga….progressing to Gameboy, self-built systems, consoles, and a 15-year career in and around computing and technology. Kevin is an all-around tech and gadget enthusiast. He was previously found at such places as Micro Mart, Custom PC, Bit-tech, and PC PRO, then Which? Computing, Den of Geek, and Daily Telegraph. Also WIRED, Hardware Heaven, and KitGuru.

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