How to insert rows in Excel – 2 methods

Here's how you can quickly add rows in Excel!

How to insert rows in Excel

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If you are trying to figure out how to insert rows in Excel, we have you covered right here.

The ability to insert rows in Excel is one of its more basic but essential features, so it’s well worth knowing to help your way around a set of data or spreadsheet you’re editing. Even though the process is pretty simple, a lot of new users can get confused about how to add new ones.

In this guide, we will explain how to insert rows in Excel. We will go over the methods of adding single and multiple rows.

1

How to insert a single row in Excel

Adding a single row into your spreadsheet is easy, and the overall process will take you less than 30 seconds

Step

1

Click on the row

When the spreadsheet is open and accessible, click on the row above which you want to add a new one.

Learn how to insert rows in Excel to create a spreadsheet efficiently.

Step

2

Press right-click

Now, press right-click to open a list of options, and select Insert.

 

Step

3

Insert a new row

Now, in the Insert menu, check the box next to Entire row, and click OK.

Learn how to insert a row in Microsoft Excel to create a spreadsheet easily.

This will add a new row in your Excel sheet.

Learn how to quickly and easily insert rows in Excel to create a spreadsheet.

Alternatively, you can also press CTRL + SHIFT + + to open the Insert menu.

2

How to insert multiple rows in Excel

You may think that adding numerous rows to your spreadsheet will take more time and effort, but it actually only takes the same number of steps as adding a single row.

Step

1

Select multiple rows

Instead of selecting a single row this time, highlight a single cell in multiple rows. Select the same amount of rows as you intend to insert.

Step

2

Insert the rows

Now, go to the Insert menu again, check the box next to Entire row, and select OK. This will insert multiple rows, as many as you selected, in the sheet.

For this example, we selected two rows, so the system added two new rows above them.

A spreadsheet in Excel with a list of names and numbers where you can insert a new row.

Final Thoughts

All in all, it is incredibly easy to insert rows in Excel, whether you need to add one or multiple rows at a time. It’s an essential skill to learn, especially if you are new to the software. We understand that the options are sometimes hidden away in menus, but things get easier once you know the right steps.

Learn more about Excel through these guides:

Kevin is the Editor of PC Guide. He has a broad interest and enthusiasm for consumer electronics, PCs and all things consumer tech - and more than 15 years experience in tech journalism.

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