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Best Office Printer in 2023

We look at the best office printers to buy in 2022
Last Updated on August 22, 2022
Xerox C315 Best Office Printer in 2022

Office printers are essential to keep your workplace productive and efficient. They do much more than printing, too, as you’ll likely use them for scanning, copying, accessing cloud services and more.

In this article, we suggest four of the best office printers to help you buy the best office printer in 2022.

Products at a Glance

Features and considerations

Office printers are typically multi-function printers these days, which combine a printer, scanner, copier and fax in one unit. You can still get single-function printers (SFPs), but they’re not as common as multi-function printers (MFPs).

Many people use office printers so network connections are important whether Ethernet or Wi-Fi. Look for devices with large, graphical screens, as these will impart more info directly, so you won’t have to use a PC to get it. This makes the device easier to use and resolves issues more easily.

You also need to consider:

  • Print speed in pages per minute (ppm)
  • Resolution
  • Ink or toner yield (how many prints you’ll get from a cartridge)
  • Network connections
  • Consumable costs

How we picked the best office printer in 2022

The best printer for you depends on how much you print, its extra features and your budget. We’ve chosen four office printers that provide the best combination of specs, features and price, which should satisfy the needs of most owners. It’s worth using a printer before purchase if possible so you can be sure it meets your needs.

Our Recommended

Best Office Printer in 2023

  • Integrates with Xerox Workflow Central for useful, time-saving tools
  • Good mobile device support, including Chromebooks

The Xerox C315 is a four-colour multifunction printer that gives you all the print, scan and copy functionality you’d expect. However, it also provides the best of new technology and cloud connectivity.

You can access Xerox Workflow Central, for example, which provides features such as redaction, text to audio conversion, translation and file conversion to Microsoft Office formats. This saves you time, increases your productivity and increases your efficiency.

You can connect your iOS and android devices to the Xerox C315 via AirPrint and Mopria, and connect Chromebooks too. All this gives your staff the flexibility to use whichever device they need to use, which increases convenience and efficiency.

The Xerox C315 comes with PCL5, PCL6, PostScript 3 and XPS drivers which provides added flexibility when sending your document to print.

Optional high-capacity toner cartridges provide up to a claimed 8,000 black pages and 5,500 cyan, magenta and yellow pages. The paper input tray is only 250 sheets, but you can buy an optional 550-sheet paper tray.

This is the best office printer in 2022 if you need a colour MFP that makes the most of cloud technology.

  • Good support for mobile devices
  • Scan workflows that automate scan jobs
  • Only a 250-sheet paper input tray so can't take a full paper ream

The HP LJ Pro M479fdw is a four-colour laser MFP that lets you print, scan, copy and fax documents. You can connect it to your network via Ethernet or Wi-Fi, or even via USB for use as a personal printer.

The HP LJ Pro M479fdw is compatible with Apple AirPrint and Mopria, so you can print from iOS and Android mobile devices. Various HP apps also help you get the most from the device. Plus, you can print to the device via the cloud, and print from or scan to a USB drive.

The 4.3in colour touchscreen lets you perform various functions right at the MFP without need of a PC. You can also use it to scan to network locations, email addresses and even Microsoft SharePoint, which increases your speed and productivity.

You can even create workflows to automate scan processes so that you scan an invoice with one button press and have it sent to a folder or email address for archiving or further processing.

This is the best office printer in 2022 if you need a sophisticated all-in-one colour laser MFP.

  • Four-colour ink tank device
  • Access to cloud services
  • Only a 250-sheet input tray so can't take a full paper ream

The Canon MAXIFY GX6021 is a high-end colour ink tank MFP that lets you print, copy and scan documents. The ink tanks let you print more pages compared to cartridges, which saves you money and time spent changing them. Indeed, you can get page yields of up to 14,000 for colour inks and up to 6,000 for black ink.

The MAXIFY GX6021 has a 250-sheet input paper tray and a 100-sheet rear paper tray, giving a 350-sheet input capacity, so you can’t put a full ream of paper in it, unlike the Canon MAXIFY GX7021.

Mopria and Apple AirPrint support lets you print to the MAXIFY GX6021 from your Android and iOS devices. This means your staff can use a variety of devices with it, which increases their productivity and efficiency. Meanwhile, Cloud Link lets you connect to cloud services.

The Canon MAXIFY GX6021 is compatible with the Amazon Alexa and Google Assistant smart assistants, which increases convenience and efficiency.

You can connect the MAXIFY GX6021 to your network using Ethernet or Wi-Fi, and to your PC via USB, which lets you position the device where you want and gives you plenty of connection flexibility.

You interact with the MAXIFY GX6021 using a combination of a 2.7in touchscreen and physical buttons, which gives you quick access to info without looking at a PC and increases efficiency.

This is the best office printer in 2022 if you need a consumable-efficient and multifunction colour device.

  • Fast printer
  • Built-in HP Wolf Pro security
  • Only prints black and white documents

The HP LaserJet Pro MFP 4101fdwe is a fast monochrome multi-function printer that has many business-focussed features. The HP LJ Pro MFP 4101fdwe is designed for teams of up to 10 people, making it ideal for offices.

It can print up to 42 Letter-size pages per minute (ppm) and up to 40 A4 pages per minute, whcih is ideal if your office regularly prints large documents and needs them printed quickly. You can also use the MFP 4101fdwe to scan, copy and fax documents, which increases convenience for your staff.

The LJ Pro 4101fdwe’s 2.7in colour touchscreen lets you interact with and use the device in a more natural way, so you can use some features independently of a PC, which speeds up tasks and increases your productivity.

The LJ Pro 4101fdwe has a 250-sheet input tray and 100-sheet manual feed, but you can buy an optional 550-sheet input tray. This gives the printer a combined 900-sheet input capacity, which means fewer trips to fill the printer with paper.

It also has HP Wolf Pro security built into it, so security settings are already configured for peace of mind. You can set the device up so that print jobs are only released when you’re at the device for extra security. Plus, you can use HP Smart Admin to manage one or more MFP 4101fdwe printers.

The HP Smart app lets you print from and scan to the MFP 4101fdwe, check the toner level and more. This provides ease of use and convenience to you and your employees.

You can subscribe to HP’s Instant Ink programme so that toner is delivered automatically when you need it so that you never run out.

This is the best office printer in 2022 if you need a fast, business-focussed and monochrome laser device.

Our Verdict

All the devices featured here are great office printers. However, the Xerox C315 just pips ahead of the others due to its combination of features and cost, so it’s our best office printer in 2022.