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Best printer for teachers 2024: our top picks

Give your students the best learning materials with a suitable printer
Last Updated on February 22, 2024
Best printer for teachers

In the ever-evolving world of education, teachers often find themselves in dire need of reliable tools to boost their classroom experience. Among these tools, a high-quality printer can be a game-changer. It’ll make it easier to create helpful educational material, like exam papers, assignments, and visual aids. If you’re a teacher on the lookout for a dependable printer, you’ve come to the right place. In this article, we’ll explore the best printer for teachers and dive deep into their features, pros, and cons. 

From high-quality printing to cost-effective options, you’ll find everything you need on our list!

Products at a Glance

How we choose the best printer for teachers

To make a list of the best printer for teachers on the market, we considered multiple features. 

First, we prioritized printing quality, as students need crisp-clear assignments and exam papers. We also looked for decent printing speeds to maintain a reasonable level of productivity in the classroom.

Since teachers often work with budget constraints, we made sure to include cost-effective options. Finally, we put each printer’s ease of use into consideration because user-friendliness is paramount in classroom settings.

Our Recommended

Product Reviews

1
PROS
  • Fast printing speed
  • All-in-one (copy, scan, fax)
  • Cloud printing available
  • Compact and lightweight
CONS
  • No specific cons

The HP OfficeJet 3830 is a jack of all trades that combines high speed, excellent productivity, and valuable features. It’s a thermal inkjet printer that can copy, scan, and fax, leaving little to be desired when it comes to classroom usage. It utilizes HP ink cartridges for printing, and you get two of them in the package when you buy the printer.

The wireless printer supports AirPrint and can connect to any smartphone through WiFi. It comes with a companion app that you can download on your phone to make printing documents a breeze. It also connects via Bluetooth and USB.

The OfficeJet 3830 has a perfect printing speed for classrooms, as it can spit out 16 colored documents or 20 monochromatic images per minute. Whether you’re using it to print graphs, visual aids, or text documents, you won’t make the students wait too long for you.

One of the standout features of this printer is its user-friendly 2.2-inch touchscreen. It’s conveniently placed on a sloped edge so that you can use it without kneeling over the printer. Through it, you can choose the action you want and check the WiFi connection. The printer also features a 35-sheet automatic document feeder and supports cloud printing for more flexibility.

That said, the HP printer has a major drawback, which is its over-the-top price. The price is justified, considering the superb features and printing speed it offers. However, it isn’t suitable for many teachers’ budgets.

Back to the positives, the printer doesn’t produce a lot of noise while printing, maintaining a quiet environment in the classroom. Also, it’s compact and lightweight enough for any desk, with its 14.33 x 17.72 x 8.54-inch dimensions and 12.4-pound weight.

2
PROS
  • Compatible with Alexa
  • Two-sided printing
  • Easy to use
  • Compact
CONS
  • High running costs

The Canon Pixma TR8620a features seamless WiFi and USB connectivity and is compatible with Alexa, making it a reliable tool for mobile printing. It works wonders in classrooms because you won’t have to get up every time you want to print a paper. Instead, you can use your phone or an Alexa Echo Dot to give it commands.

The printer features a decent printing speed of 10 ppm for colored images and 15 ppm for monochromatic documents. While it might not be the fastest out there, it’s speedy enough for classroom needs.

A noteworthy feature of the TR8620a is its automatic two-sided printing, as it saves you both time and money. It has a 200-sheet capacity, 100 in the rear feed and 100 in the cassette. This way, you won’t have to fill it every other day. It features a 5-individual ink system that guarantees high quality in both black-and-white and colored prints. 

The Canon printer also shines in terms of user-friendliness, as it boasts a 4.3-inch LED screen where you can navigate the settings, choose the action you want, and connect it to your smartphone. In addition to printing, the printer can copy, scan, and fax.

The printer isn’t too pricey, making it suitable for most teachers with a limited budget. However, it uses standard ink cartridges that might be a bit expensive to replace, so make sure you can handle its running costs before purchasing it.

Another feature worth mentioning is that the TR8620a is conveniently sized to fit in any classroom. Its dimensions are 13.8 x 17.3 x 7.5 inches, and it weighs nearly 18 pounds. Its weight also means you can move it from one classroom to another without too much of a hassle.

3
PROS
  • High-capacity cartridge-free ink system
  • PrecisionCore Heat-Free printing technology
  • Built-in scanner and copier
  • Wireless and wired connections are available
CONS
  • Slow

The Epson EcoTank ET-3760 offers the ultimate convenience and money-saving with its cartridge-free technology. 

It utilizes Epson high-capacity ink tanks that can be refilled in a few minutes without hassle, which maximizes classroom productivity. This unique ink system saves money on replacement ink and covers more printed paper than normal systems.

To save more money, the printer comes with two years’ worth of ink in the package. While some users reported that it doesn’t last that long, it can still last for a decent amount of time and save you running costs for the first while.

The ET-3760 features a speed of 8 ppm for colored images and 15 ppm for monoprints, which is suitable for classroom use but might be a bit slow for heavy use. For sharp printing quality, it uses PrecisionCore Heat-Free technology that guarantees vivid graphics and accurate dot and line placement.

The printer has a built-in scanner and copier for a higher level of versatility, and it supports automatic two-sided printing. It also comes with 250-capacity sheet trays and an automatic document feeder. These features ensure an easy and money-saving printing experience.

For more convenience, the Epson printer comes with a 2.4-inch display and labeled buttons. It also allows both wireless and wired connections, as it supports WiFi and Ethernet. Its price might pose a bit of an issue for some teachers, but its features make it worth every penny.

The final point we’ll review is the ET-3760’s size. It features compact dimensions of 13.7 x 14.8 x 9.1 inches and a reasonably light weight of 16 pounds, making it a perfect fit for all classrooms, whether small or big.

4

HP Envy 6455e

PROS
  • Six months of free ink
  • Sleek and compact design
  • Intuitive companion app
  • Budget-friendly price
CONS
  • Slow printing speed
  • Awkwardly placed control panel

The HP Envy 6455e is one of few printers on the market that combine an affordable purchasing price with low running costs. It’s the perfect addition to your classroom if you’re on a tight budget, and its low price doesn’t reflect poor performance at all. On the contrary, it packs a myriad of productivity-boosting features.

The printer has a humble printing speed of 7 ppm for colored images and 10 ppm for monochromes. It’s decent enough for small classrooms with minor needs, but it may be a bit out of depth in large department offices.

The star feature of the 6455e is that it comes with free ink for the first six months. All you have to do to get this offer is enroll in HP’s Instant Ink service. Best of all, the free offer includes delivery, so you won’t have to pay a penny more than the printer’s price for half a year.

On top of that, the printer features automatic duplex printing, an automatic document feeder, a 100-sheet input tray, and a 25-sheet output tray. Since it connects through USB or WiFi, you can use your smartphone to print without moving an inch. You’ll need to download the HP printing app first, and then you can use it to copy, scan, fax, or print documents.

The Envy printer has a sleek white design that complements the interior of any classroom. Right next to the output tray, there’s a contextual control panel that you can use to control the device. However, it’s awkwardly positioned.

Luckily, the HP printer isn’t too bulky for a classroom. Its dimensions are 14.2 x 17.1 x 7.64 inches, and it weighs about 14 pounds. You can put it on any desk, and it won’t topple over because of bulkiness or heaviness.

5
PROS
  • Fast printing speed
  • 250-sheet capacity
  • Quiet
  • Compact and lightweight
CONS
  • No WiFi connectivity

Among all the printers on our list, the Brother HL-L2300D stands out as the most affordable one for teachers. It won’t leave a dent in your wallet, and you’ll get to enjoy superb features and excellent productivity.

The printer uses laser technology for printing, which is more affordable than inkjet and breeds sharp-quality text. It isn’t the best for color printing, but its quality is just enough for student visual aids and labeled drawings.

Because of this printing technology, the HL-L2300D features a whopping printing speed of 27 ppm for both monochromatic and colored documents. It utilizes toner cartridges that are a bit costly to replace, but they print a large number of documents before needing replacement.

The printer has a 250-sheet tray to reduce the number of paper refills in one day and allows automatic two-sided printing. Printing both sides of the paper saves you a lot of money and time, so it’s an important feature to consider in a printer.

That said, there’s a huge elephant in the room with this printer, as it doesn’t support WiFi connectivity. It only connects through USB, so you’ll need to keep it connected to a laptop or a tablet all the time. This way, you won’t be able to print from a distance.

The positives don’t end here, as the Brother HL-L2300D works quietly and rarely disrupts a classroom while printing. It’s also compact and lightweight enough to fit on any desk, as it’s 14 x 14.2 x 7.2 inches large and 15 pounds heavy.

The printer comes with a one-year limited warranty, so you can rest assured that it’ll be replaced if it comes with any manufacturing defects.

Best printer for teachers: features and considerations

When buying a printer for your classroom, you should keep a few considerations in mind to land the best option possible. Here’s a brief roundup of them.

Price

Teachers are most often on a tight budget with a lot of restrictions, so a printer’s price is a monumental feature to consider. Now, printers come in all types, shapes, and sizes, all with different price ranges. To land the best printer for you, you should first set a budget and then look for the top models within it.

If you look for a specific type first, you might come across a lot of models that you can’t afford, which can make the shopping trip stressful. That’s why you should decide on a price before anything else.

Print Speed

The average teacher printer speed ranges from 7 to 27 ppm, and the higher the number, the faster the printer is. 

A nominal speed of 15 to 25 ppm is ideal for classrooms, as it guarantees maximum productivity and doesn’t keep your students waiting for too long. Any speed slower than that might pose an issue, especially if placed in a large, needy classroom.

Running Costs

In addition to the printer’s price, you should also check its running costs. These costs include the price of the ink needed to print and how often you’ll need to buy it. Some printers utilize high-capacity, money-saving ink tanks for printing, while some only work with expensive cartridges.

Another cost to consider is the price of paper your printer is compatible with. There are many types of paper out there on the market, and some are pricier than others.

If you don’t want to push your budget too far in the upcoming months, you should look for a printer with affordable ink and paper replacement costs.

Connectivity

As you’ve seen above, not all printers come with the same connectivity options. The four available options are Bluetooth, WiFi, Ethernet, and USB. Some printers support only one, while some can support up to three or four.

WiFi and Bluetooth printers are game-changing because they allow mobile printing. You can use your smartphone to control the printer without getting out of your chair. Meanwhile, USB printers have to stay connected to a device to work, so you’ll need to reach that device every time you want to print.

Inkjet vs Laser Printers

There are two main printer types currently on the market, inkjet and laser. Inkjet printers are more affordable to buy, but they utilize expensive ink cartridges, which translates to high running costs. They print by spraying ink on paper through tiny nozzles, which breed vivid, high-quality colors.

On the other hand, laser printers are pricier to buy and come with affordable running costs. They print using toner, which results in high text quality and decent color quality, but inkjet printers win in the color department.

For classrooms, laser printers are a wise option because they’re faster, more affordable to run,  and produce acceptable quality for student assignments and exams. However, in the end, it depends on your preferences and needs.

Are wireless connectivity and mobile printing important for teachers?

Wireless connectivity and mobile printing are valuable options for teachers and can make their lives easier, so yes, they’re important. They’re more convenient because you get to print directly from your smartphone and cloud platforms instead of downloading each document on your laptop. However, you can definitely do without them.

Do I need a built-in scanner and copier in a printer for a classroom setting?

Yes, you do. Having a scanner and copier in a printer will save you the money of buying separate devices for both actions. Also, you’ll get to create digital backups for your documents and reproduce material without moving out of the classroom.

Our Verdict

If you’re on the lookout for a reliable printer for your classroom, here’s our take on the best printers for teachers. The HP OfficeJet 3830 exceeds expectations on nearly all grounds, providing decent printing speed, high productivity, and excellent performance. Right after it, the Canon Pixma TR8620a excels in mobile printing, as it connects to your smartphone through WiFi and is compatible with Alexa.

Finally, if you’re looking for a more affordable category, you should check out the Brother HL-L2300D. It comes packing a myriad of helpful features at a reasonable price, but it doesn’t support WiFi connectivity.